Your first office – What you need to get your first business off the Ground

Starting a business can be an exciting and rewarding venture. Of course, there are a number of logistical concerns to keep in mind during the process. It can be argued that one of your top priorities should be procuring office space and obtaining the correct equipment in the most cost-effective manner. We will take a look at how these approaches can be embraced as well as examine some excellent suggestions to address during the process itself.

The Location and the Premises

The location of the office will often determine the levels of success that you can expect to enjoy. For example, those which are close to the centre of a metropolitan area and near major public transportation hubs can offer an additional sense of convenience to both clients and employees alike. It is also important to take your industry into account. Will you have access to local suppliers and distributors? Will you be forced to travel great distances in order to attend conferences and other industry-specific events? Finally, how cheap are the rental prices within specific zones? This last question is critical, for excessive rental and utility fees can quickly eat into any revenue you will generate (particularly in the beginning).

Equipment and In-House Necessities

Outfitting an office can be just as challenging as finding the most appropriate location. You will need strike a healthy balance between cost, quantity and quality. Are there any outlets where you can procure cheap office furniture that is still functional? Can you find discounted computers and similar electronics? Why type of all-inclusive communications packages are offered by providers and will you need to install a VoIP system? We always need to remember that cost-saving techniques will pay off in the long run. It is therefore wise to shop around and to take a look at third-party online auction sites. There are many times when sellers will offer quality office products at reduced prices. In terms of further money-saving ideas, it is a good idea to purchase specific items in bulk. Examples here can include:

  • Paper and stationery goods.
  • Printing cartridges.
  • Writing materials.

Try to create budgetary limits from the very beginning and never exceed these thresholds. You can always purchase additional items as the business grows.

Rental Negotiations

A final suggestion is to try to negotiate the rental price with the landlord. Research the predominant rates within the local area and compare these with what your are being offered. The chances are high that he or she may be willing to slightly lower the rental price in order to obtain a contractual agreement. Also, read any fine print associated with this agreement. Look out for concepts such as community fees, repair services and any other costs that you may be liable for.

There are many ways to save money and obtain an office suited for your business requirements. Please feel free to refer back to this article during the process, as a bit of preparation can go a long way.


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