Are you planning to host an event such as a party, graduation, or even a wedding? Planning is usually the most challenging part of the event. It can take a toll on you if you are not careful, which is why you need to make sure to plan your next event now!
Experts recommend that you start planning your event at least eight weeks before the event is scheduled. It’s even more critical when you plan a big event such as a wedding to avoid rushing around and getting stressed. So, how do you carry out with the planning?
- Set your budget
How much do you want to spend on the event before you start planning anything? It’s natural to want to go all out on an event, especially when it’s a wedding, graduation party, or birthday party. However, your finances may not always allow it. A budget will dictate the whole planning journey. It does not matter how little you plan to spend; just set your budget.
- Who is coming to the event?
The second essential step is to decide on the guestlist. How many people are coming to the event? Is it an invite-only and will invites be allowed to come with a plus one? Your budget will also influence the guest list. Consider the space when deciding on the number of guests to be invited.
- Pick your theme
A great theme makes a fundamental difference to the event. It also ensures the guests enjoy the event. Decide on a theme before making the invitations and deciding on food, drinks, and decor.
- Prep your invitations
The invitations will be based on the theme and number of guests you have decided to invite. Ensure you prepare invitations that are within the budget set. If you are on a budget, email and texts are a suitable way to send invitations.
Plan for the foods and drinks for the event about four weeks before the actual event. You can hire a company to cater to the event, go self-catering or ask some friends to lend a helping hand.
- Go shopping
Shopping is always the best part of event planning, especially if you do not have your finances mixed up. You will need plates, cups, cutlery, and napkins. You can also shop for decorations.
Plan your event’s entertainment as soon as possible. The entertainment will depend on the theme of the event. If you are hiring a DJ, book as soon as possible to get the one you like. You can also create a playlist or hire an mc.
Even with the tips, we have given above, planning an event is not a walk in the park. That is where event planners come handy. An event planner is a professional equipped to handle event planning. An event planner instantly takes the burden off your shoulders, and you can enjoy a stress-free event planning.
Why do you need event planners?
- Time factor
Event planners are equipped to work in the shortest time possible. If you are working on a deadline and pushing the deadline back is non-negotiable, event planners come through for you. Hiring professional event planners will ensure your event happens as schedules without fail.
- Necessary skillset
At times you want to plan an event by yourself, but you have no skills needed for the job. As we say, to each their own. Event planners make a living planning and organizing perfect events because of a particular skill set they possess. If you want a seamless event, there is no better way than to leave it to the pros.
- It would be best if you offloaded the stress.
Organizing an event is one of the top ten most stressful jobs in the world. Working on a tight budget, leasing with planners and caterers, communicating with suppliers., making guest lists, and sending out invitations among other planning that goes into events is stressful. If you need to offload all that stress and just enjoy the event, event planners are the best option.
There are endless reasons why you need event planners when planning your next event. Actually, everyone needs an event planner to ensure the event is on point. While planning your next event now, reach out to our professional event planners and organize the event of your dreams.