Video conferencing system is a set of two ways telecommunication technologies that enable two or more parties in different locations to interact via the two-way transmission of audio as well as video simultaneously. The development of communication technology brings changes to the process of delivering information. The form of information conveyed is not only audio but also visual. Video conferencing uses audio and video telecommunications to bring people in various places to a meeting together.
Kinds of Video Conferencing System
There are two kinds of basic video conferencing systems. The first kind is a dedicated system. A dedicated system has all the necessary components packed into one piece of equipment, usually, it is a console with a high-quality remote which controls the video camera. The remote can control this camera to rotate left and right, up and down, and zoom, which is known as the PTZ camera. The Console contains all electrical connections, computer controls, and codec-based software or hardware. An omnidirectional microphone connects to a console such as a television monitor with loudspeakers and / or a video projector. The second system is a desktop system. Desktop systems usually add a hardware board to a normal personal computer and transform it into a video conferencing device. A variety of different cameras and microphones can be used with the board, containing the required codecs and face-to-face transmission. Most desktop systems work with the H.323 standard. Video conferencing is conducted via distributed computers, which are also known as e-meetings.
The Advantages and Weaknesses of Video Conferencing System
There are some advantages to the video conferencing system. The use of video conferencing systems can reduce costs. Video conferencing helps reduce travel costs incurred by company manifolds. This allows the company to interact with its employees and clients, and share screens, files, HD audio, and videos hassle-free. The other advantage is increasing productivity. Video conferencing prevents re-registration of work, as it allows employees to discuss matters with the person concerned without delay. The availability of easy communication prevents the availability of communication gaps. Another advantage is that there is no time barrier. Video conferencing removes time and place restrictions by allowing groups of people to discuss matters with those working in remote locations without moving from their location. This allows for a smooth working flow in the company without lags and hitches. Besides, there are many advantages, video conferencing systems have some weaknesses. As this is a system, there will be a technical problem with the system. This can delay work and increase the company’s maintenance costs. The video conferencing system needs some supported utilities. It can be a financial burden for a small company. It is a rather expensive technology. It also requires regular maintenance that also needs additional cost.
With today’s technological advances, you can have a video conferencing system by using only cell phones, netbooks, laptops, or desktop computers. You can connect to entire offices to receive video conference calls. Using that way, people from different places or locations can directly connect at the same time.