What You Need to Know about Video Conference System and IP Telephone

Business IP phones have been proven to save cost. It is believed that if you start using IP phones instead of the traditional phone, you can save communication cost. Unlike the traditional phones that use Public Switched Telephone Network or PSTN, IP telephones use the internet. It means that you do not need to pay for the PTSN. There are other benefits you can get from using IP Telephones

Why Using IP Telephone Is Beneficial?

One of the benefits you can get from using IP telephone is that you can save the cost of telecommunication. Another benefit to using IP telephone is that it offers you greater connectivity. IP telephones use the internet. It means that no matter where you are, as long as you have an internet connection, then you can use the IP telephone. You do not need to worry about the number change either since IP telephones do not have one.

IP telephone is also good for a company that uses remote offices. Since you will not need the hardware of a traditional telephone system, it will only take you several seconds to move everything. You can also add a new line on IP telephone system easily. All you need to do is to log in to the interface — usually, you can do this through the web — then add another line.

When you are using the traditional telephone, you can only transmit data in the form of voice. While if you are using IP telephone, you can exchange various forms of data. Besides, business IP telephone system also has many features, such as voicemail and email transcription and teleconference. It will allow you to do a business video conference.

Benefits of Using Video Conference System

The rise of the internet changes the way people live. It also changes the way companies do their business. One of the areas affected is communication. Nowadays, you do not need to meet face to face. You can simply do a video conference to meet with your employees, partners, or even customers.

One of the benefits of using a video conference system is that it can reduce the cost and time for traveling. For example, when you want to do an internal meeting, you no longer need to ask every employee to go to the headquarter. You can simply start a video conference. A big company with offices all around the world will get the most benefit of a video conference. Offering the ability to do a video conference with your customer can also be a competitive advantage to your company.

Another benefit of using video conference system is that you can increase the attendance from your internal teams. Sometimes, your employee might not be able to attend an internal meeting due to where they are. You can solve this problem by using a video conference system.

You can also improve the communication between your internal team with a video conference system. Since people who participate in a video conference are from different locations, then they usually will agree upon the start and the end of the meeting. This means that all of the participants will focus more on the discussion and lessen the time for chit-chat. Besides, the participants most likely will be more focused on the subjects that are being discussed.

Video conference is also a better way to communicate than an email since if you are using email, there is a possibility that a message is not noticed. When you do a video conference, you can also see the body language of the participant so you can tell the feeling of your employee, partner, or customer.

How to Choose a Video Conference System

There are many video conferencing systems you can choose from. That is why it is important to know what kind of company your company is and what you need before deciding to use a video conference system. One of the things you need to think about is the capacity of the system. If you are a startup, then you might not need a service with big capacity. You might even get a service for free. On the contrary, if you are a big company with thousand employees scattered all over the world, then you need to make sure you are using a video conference system that has big enough capacity to accommodate your need when you are doing an internal meeting.

Another thing you need to consider is the quality of the picture and sound. If you are only using a video conference system for an internal meeting, it is alright if you sacrifice the quality for cheaper price. While if the quality of your video conference system will reflect the reputation of your company, you need to make sure you get the best one.

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