How to create a clear and understandable multimedia presentation?

Sooner or later the time will come to make a multimedia presentation. And the result isn’t always the best. That’s why it’s worth knowing how to prepare a presentation that is clear and understandable for everyone. This will make it easier for us and the participants to present content.

Simplification of the text

Too much text on a single slide is a big mistake. A multimedia presentation (or any other format) complements an exhibition that we intend to do personally, and therefore we do not need or need to include all the text we intend to say in the slides. Nobody will have time to read everything, and if they do, they will not be able to pay attention to what we are saying at the same time. Text on slides should be only absolutely necessary and used more as a conceptual map or the main key to what we say than as a coherent story in itself. If we want the presentation to make sense in itself for someone who only has a PPT file, let’s use the notes and comments.

Limit to one message on a slide

Mixing several themes blurs the message, confuses the audience and makes a coherent presentation difficult. The presentation of a single topic in a slide makes the information easier to learn and thus easier to remember. Of course, this does not mean that multimedia presentations must have 400 slides, but it is important that there is not too much information in one.

Sorting the content and the right order

A presentation is a story and as such requires introduction, plot and ending. The story must be coherent, intelligently grouping together the topics, without jumping from one topic to another or making continuous stops to add explanations. Create a detailed script of everything you will talk about in the presentation. If we have already started the presentation, let’s not be afraid to move the slides to the positions that make more sense, but let’s check if the continuity is not broken and everything still makes sense. One of the most effective ways to organise and simplify the presentation is to create lists. Lists are very effective, but let’s try to replace them with numbered lists. Thanks to the numbered lists we know in advance how many elements there are in total and we can follow the natural order. This makes it easier to refer to individual elements.

Importance of conciseness and selection

Just because you know a good story doesn’t mean we have to tell it, and knowing hundreds of facts doesn’t mean we have to add them all to the presentation. Let’s go straight to the point and select the information we want to include in our presentation. The idea behind the presentation is to offer information already chewed and summarised, rather than overwhelming anecdotes and stories that are not closely related. Summary of the presentation. A presentation can be extremely complex and long, but the most important points should be clearly defined. The participants will probably not remember what we talked about on 90% of the slides, but hopefully they will remember the three most important points. To strengthen them, add them at the end of the presentation, a summary, what is a good time for participants to take photos of slides or share them on social networks.

Selecting the right font

A common mistake in presentations is using too small a font. Do not use a size below 30 points. But not only the size of the text is important, but also the typography. The default fonts are correct in most cases, but if for some reason we need to use another one, let’s not reinvent ourselves.

More information

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