There are many things you have to worry about when owning a business. From making sure your employees are happy and safe and that your brand is popular with consumers, to keeping on top of business accounts. With so much to think about it can be overwhelming, but one thing that you must pay close attention to is the overall security of your business. Not only must you make sure the physical offices are secure, but in the digital age, many risks come in the form of online threats and data breaches. If you run a business or are considering starting a company soon, here are some security tips you should use and think about.
A good place to start is by limiting access to certain files and sensitive data. Things like your business finances, customer information, and employee information, are all key areas that need to be protected. While certain employees will need to see this information for their job, you should carefully select who can access it and who can’t. For example, your business’ financial records and accounts should only be accessed by you and your accountant. Other employees do not need to see these to carry out their work.
You should also think about whether or not certain areas of your warehouse or working environment should have limited access, too. You can use access card readers to stop unauthorized employees and visitors from entering these areas without permission to do so.
Speaking of areas with limited access, you should also consider how easy it is for people to come in and out of the office. Access card readers like the ones mentioned above can be used in all areas of your office, and limit the number of people freely walking into it from the street or other offices in your block. Alarm systems should also be put in place, with only you and perhaps one or two other trusted employees knowing the code for it. If your office is on street level, think about having metal shutters installed to protect it from vandalism and opportunist burglaries at night. CCTV cameras should also be installed both inside and outside of your office.
You should check your cover to make sure you’re protected against things like theft, liability, accidental damage, cyber and data breaches and professional indemnity, etc. If you don’t think you’re getting the best deal on your business insurance, or your provider won’t cover a particular area that you would like, use comparison sites to find better offers. You should always review your business insurance once a year to make sure you’re still covered, or to update it if necessary.
Protecting data has been a big issue for businesses, and in recent years there has been more discussion about how you can protect your business data online. Using encryption keys for your files is the first step to making sure your business documents, employee records and customer information are protected. You can read more about how to encrypt files here.
Top-quality anti-virus and cybersecurity software
In addition to encrypting files, you should also invest in top-quality cybersecurity software for your company’s computer systems. They should be regularly updated by the provider, giving you peace of mind that your office computers are protected 24/7 with the latest tech and programs. There is various software available for businesses, ranging from ones that suit smaller, independent businesses and others that can cater to larger corporations. Do your research to find one that is within your budget but can provide total protection.
Write an employee handbook
Keeping your business safe isn’t just about locking doors and avoiding digital attacks, but it’s also about your company’s reputation and conduct. Your employees represent your business, therefore, their behaviour can reflect either positively or negatively on the company. This why having an employee handbook that outlines your expectations when it comes to their professional conduct is a good idea. You should also make sure steps are taken to keep them safe in the workplace against discrimination, bullying, or any other kind of harassment. Make sure you are approachable and hold regular appraisals so that your employees have a safe space to talk freely about any concerns they might have. This will help you work together to find a resolution in a more positive environment.
If you run a business or have dreams of becoming a business owner, keep these points in mind to help you make sure you’re business is safe and secure.