Business letters are those which are generally sent by one company to another company, with in the organization or to their clients and other parties related to them. So, we can say that business letters are official letters which are meant for or sent for the official purpose. The style, template of the letter totally depends on the relation between the sender and the receiver. If the letter is being sent to the well-known person or organization then it can include a kind of informal touch in the letter. Business letters are very useful and mostly sent with the purpose of having written records and for taking their offer or demand or request seriously by the recipient as they can not be done by any other means of communication.
As the letters are folded and closed inside the envelope therefore there is no issue of privacy leak with letters. As the new year is coming and with the starting of a new year many companies also tries to do something new. As everyone has resolutions of new year likewise companies also have resolutions for the coming year that is January 2018 . Might be going to start work on any new project or opening any new branch in January 2018. In such cases for any partnership or any thing they needs to contact to other companies or to their known ones and this conversation is very confidential and private which remains secured in the form of letter due to the sealed envelopes.
While writing a business letter it is very important to take care for the proper business template as a wrong one can make a bad impression over the reader. In the correct format the date , senders address , body text , receivers address , signature , enclosures ( if any ) , closing or salutation should be at their correct place and order as the business letter template leaves a good impression and create interest of the reader in your letter so that the receiver will read it carefully and will consider your request or demand anything enclosed with in the letter. As you are writing a business letter so use formal language as much as possible don’t be informal for giving respect and honor to the reader. Do not use any unofficial or irrelevant language while writing the business letter. You should use the professional tone while you write any kind of business letter to any company, organization or the higher authority.
We can also use memos for any discussion but as the letters are more formal and have good value and impression so we recommend to use letter for any important discussion. As many of the companies prepare a yearly chart of their work or prepare a schedule of there whole year work. As the new year 2018 is coming soon so many of the companies are going to share or discuss their yearly project with the other company with the help of 2018 yearly calendar. You can use the 2018 printable calendar with your letter for more clarification. As business letters are more confidential so you can share or discuss your yearly schedule with other company or organization. So , most of the organizations and companies choose to use letters for their discussion or sharing anything as they are more private then any other means of communication like email , phone call , message or anything.