How To: Improve the ROI of CMMS Systems by Effective Implementation

Have your maintenance staff started deploying the power of a computerized maintenance management software (CMMS)? They can increase project visibility by keeping track of work order statuses, while managing your existing assets and inventory.

When you start using CMMS, you will experience less downtime and will feel improved system reliability. Though CMMS usage can help you increase project visibility, and reduce unexpected breakdowns and emergency requests with the help of preventive maintenance, it can do much more than that. In this article we will discuss a few steps that will help you take your CMMS usage to the next level to reap in more benefits of it.

You can achieve all this by starting with better implementation. Begin with implementing your CMMS system across your entire facility and see a higher return on investment as a measurable metric of improvement. Time and time again, it’s being proved that more CMMS usage across a facility, will lead to a higher ROI.

#1 Configuring all the assets in your system

Different CMMS solutions come with different set of features and their range varies widely. However, the single most important component of a CMMS system that maintenance managers are advised to use is asset management. Asset management modules will help your maintenance staff to take informed decisions regarding repair and record the frequency in which asset issues rise. With this info, your staff will be able to control costs by efficiently tracking the monetary costs involved with every asset.

Data reveals that, a longer asset life is directly related to the number of assets that maintenance staff enter into a CMMS. To put it simply, the more assets you track with the help of CMMS, the more you and your team are benefiting from it.

Asset management will look like a no-brainer from the outside, but the ground reality is that, a large number of maintenance teams don’t make use of this functionality to the maximum extent.

Say for example, in an organization, only a few departments will be making use of tracking equipment to configure and track newly added machinery. As I have mentioned before, only when you configure as many assets as possible across departments in your organisation, you will gain maximum visibility into their operations—and thus you will be able to reap higher ROI with it.

#2 Keeping track of work orders and inventory.

Are you satisfied with the way your team manages all the work orders, service request and inventory on your CMMS? As I’ve seen plenty of times, even after implementing a CMMS solutions, some staff would still use paper based solutions as well. It’s only when you completely buy into the system, you can reap maximum benefits out of it.

If you can properly manage these factors in your CMMS, you will be able to manage work orders a lot more efficiently with less downtime and overall higher team productivity.

Research shows that over 85% of organizations that have properly tracked their inventory in a CMMS saw strong benefits in terms of parts visibility and time fixed.

To be able to reach peak ROI, it’s highly critical that you take the necessary action to log your entire inventory and work orders under your CMMS system. Please remember to keep track of your team’s daily activities, which will supplement the inventory in the system, as well.


Choosing to implement a CMMS wouldn’t automatically reap in benefits for your organisation if you don’t implement it effectively. Take efforts to combat lack of visibility from the beginning by making it a practice to enter your assets into the CMMS and tracking all work orders and requests in the system.

I hope this article was useful for you to learn about CMMS technology. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

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