In many companies, it is enough for the employee to hear the word “meeting” to give her moments of boredom and wasted time. Unfortunately, it has earned a reputation for being unnecessary and boring, undermining its real and positive goals. But all managers need to hold meetings with employees because it is an excellent management tool and has numerous benefits for all employees and the company. The problem is the method of driving that verges on meaninglessness and waste.
Why employee meetings are important
Many employees and even managers believe that holding meetings is a waste of time and therefore money. In many cases this is exactly what happens when they become constant and without objectivity, causing employees to disperse to receive information that could be distributed in other ways. But meetings are needed for a variety of reasons, such as setting goals and objectives between teams, exposing reports, brainstorming ideas with brainstorming, exchanging information about each other’s role and company guidelines, and socializing among the teams.
The idea is not to waste time, but to improve the quality of everyday work besides special software like employee scheduling software, so it is important to assess whether they are really needed and will have the desired effects. Questions about their ability to objectivity, whether they have definite motives, whether there is an ability to motivate employees, and whether their subject matter is a priority, join management’s behavioral assessment if they want a meeting just to impose their authority.
Unsuccessful meetings are a real bucket of cold water for employees, who end up being discouraged by their own duties, which makes management lose its credibility. But when done right, they can cause a high degree of commitment from everyone, including preparing proposals for presentation during the meeting. Before you think about setting up a meeting, consider whether it can be approached in another way of communication such as email and video conferencing, and if it makes real sense to happen.
Reasons to have a meeting
As we said, meetings can be great tools for improving team performance and company results. But how do you evaluate if the reasons are really relevant enough to accomplish it? If the reason is to inform the team about structural changes of the company, expose new partnerships and goals, implement improvements, new customers, create new products, etc. they are more than necessary. However, there is no need to be long. Just provide the information, ask questions and let everyone know the facts in a unique way. Meetings can also be created to detect the viability of a project. Being with people from other sectors who will respond directly to change is crucial to starting the new work. In this type of meeting the important thing is to listen more than talk to understand the needs and organization of others. They also work to resolve team issues, such as difficulty developing processes, loss of productivity, difficulty in collective engagement, and other situations that hinder good work development.
This kind of meeting will indicate what is not being seen directly, listening to the opinions, but being very careful that it does not become a battlefield between people but rather a tool for finding solutions. Just like the use of parking barriers for finding some classic parking solutions. In the end, it is not enough just to know everything that is happening, it is essential to find a way and be willing to solve the demands.
Meetings can also act as mediators between people with different ideas, sectors with difficulties in intermingling and misunderstandings. It serves to reconcile opposing points of view and to find a healthy path to rapport.