EHS software is a type of program for particularly focused on facilitating an easier and more efficient compliance with EHS standards set up by the state. These EHS standards are specifically formulated to promote safe and pro-environment business operations, ensuring that every business is operating without causing harm and damage to the environment, their employees, and the entire community.
How does an EHS software work?
There are a lot of available EHS software in the market today and they vary mostly in price and features. However, apart from the basic features, the learning curve, integration, and implementation of EHS software in every business are also as important.
To aid in EHS management, a basic EHS software facilitates an easier way of the following areas:
- Maintaining Data Integrity. EHS management involves maintaining a huge size of data which contain all employees’ personal, health, and incident records. Without automation of these processes, accuracy and integrity of data are not guaranteed. The tedious tasks of manual recording and maintaining piles of documents are of no use if the integrity of the data records are not audited and maintained. EHS software automatically solves this. A basic EHS software is capable of handling and managing huge data. Recordings that were previously made by hand can now be handled by the system, thus error risks are lessened and integrity of data can be effortlessly attained.
- Monitoring Employees’ Health. An EHS software can efficiently monitor the industry hygiene of every workplace. As it embeds the EHS rules and regulations mandated by the government, an easier detection if a practice breaches the law is made possible. That is on a legal standpoint. On the other hand, EHS software also facilitates a more effective implementation of safety and health standards making sure that employees are not exposed to risks and dangers in doing work-related activities.
- Practicing and Maintaining Occupational Safety. Most, if not all, EHS software feature an easier monitoring of incidents and accidents in a workplace to accurately count injuries that go down. And more than the monitoring, depending on the software’s advancement, it can carry out functions like risk analysis and forecasting which aid in the company’s policy and decision making which can lead towards reduction of risks of accidents and injuries while at work.
- Identifying and Reducing Work-related Risks. One of the most in demand features of an EHS software is its risk management tool. Using this, company can more accurately identify and assess the risks present in a workplace. This helps a company craft up a more appropriate approach, e.g. a better insurance plan for employees, towards a workplace environment that is safe and compliant to the state’s EHS rules and standards, paving the way for more improved and optimized business processes.
- Preventive Planning Incorporating All Risk, Occupational Safety, and Health Management Measures. Using all the historical data inputted in the software, simulations and forecasts for the future that will help prevent unwanted risks will be made possible. This makes EHS software a great tool to discuss about projections and decide on the financial and managerial areas of the business like formulation of more updated EHS rules and regulations to correct previous actions and prevent them from reoccurring.
Which EHS software should I choose?
Presently, EHS software is divided into various kinds and they usually vary in terms of focus or specialization, features, and price. To get the best value of your investment, it is best to choose an EHS software that is best geared towards your business’s outlook and purposes. Below are your choices:
- Hazardous Inventory Management Software – Businesses whose operations are exposed in chemicals and other toxic hazards need this kind of EHS software. In this case, the software is especially developed for the company to easily monitor and implement proper disposal of chemicals. Moreover, by using this software, ensuring that the environmental rules and standards set by the state in chemical concoction are not violated becomes an easier task.
- Regulatory Compliance Management Software – This is another specialized kind of EHS software which focuses on EHS standards compliance. This software features an easy input of the changes in the rules and regulations set by the state that are relevant to EHS discipline. Moreover, it features a streamlined logging and reporting of data that makes a company compliant with the law, hence exempted from the state’s possible sanctions.
- Waste Management Software – The environmental aspect of EHS rules and regulations aims to eradicate negative environmental impacts of business operations and promote an eco-friendly work-related activity. This includes proper waste management. With a waste management software, tracking if business operations are carried out within the allowable waste set by the government is made easier and consistent.
- Environment, Health, and Safety (EHS) Management Software – This is a software that facilitates the functions mentioned above. However, this specific type aids more on the simplification of the data collection and EHS reporting.
Now that you already know your possible options, it’s time to start taking other factors into consideration. For you to exactly find the right EHS software, you have to fully understand your company’s needs and the other specifics. Below are the ABCs you have to remember:
- EHS Software Features – It may be the best chemical management software in the market but if it is not what you need, there is really no point of buying it. Once your needs are clear, it means you can now proceed to look for the exact features that can address such needs. This helps ensure that your EHS software can be modified and integrated directly in your company’s current system.
- Price – Another important factor that can ultimately limit your options is the software’s price. EHS Software prices differ depending on the provider but while it is wisest to buy from a reputable software provider that provides consistent releases and support for the system, buying for smaller software companies does not mean you are settling for less. Nowadays, a lot of small software companies are already capable of providing a system that can cater to your customized needs.
- Product Scalability – Taking product scalability into account is also important. Make sure the EHS software you are eyeing on can cater to the number of users your company has. More than that, your EHS software must be able to withstand the number of entries, added features, and customization that may be needed in the future. This time, reading reviews and customer feedbacks can majorly help.