Technology evolves fast. As the technology changes, so do the way people do business. One of the things that technology changes is the way businesses do a meeting. Nowadays, you no longer need to meet face to face, thanks to business video conferencing systems.
Right now, there are many services and video conferencing hardware that you can find on the market. If you are looking to get one, then there are some things you need to consider.
There are many ways for you to use a video conferencing system. You can use it in an internal meeting. You can also use it to meet with your partners, vendors, or even customers. That is why when you are looking to get a new video conferencing system, then the first thing you need to consider is the capacity.
The more capacity you need, the higher the price will be. That is why you need to know what kind of a company you are. Are you a startup, only getting into a business? Or are you a big company with many branches all over the world? If you only need a video conference system to communicate with your associates and your partners, you might get a free service. On the contrary, if you are a big company with many offices all around the world, then you should ask for a system that can accommodate up to 100 people.
- Picture and Sound Quality
Aside from the capacity of a system, another thing you should consider before you decide to get a new video conference system is the quality of the picture and the sound. Once again, you need to consider how big your company is. If you only need to do a video conference when you have an internal meeting, you might not mind if there is a little lag. On the contrary, if you are going to do a video conference with your partner or customer then you should get the best video conference system you can get.
When it comes to cameras, there are many brands that offer their products. One of them is ClearOne. You can look about ClearOne Video Conferencing Systems on their website if you want to know more about it.
- Real-Time Private and Group Chat
This feature is not a must. But if you often need to ask a member of your team to clarify their point in private, then you should look for a video conference system that has this particular feature.
- Ability to Share Files
When you are having a meeting, not only you need to see the speaker, sometimes, you also need to see their presentation. That is when the ability to share files will become handy. There are services that will enable you to show the screen of your computer to the other participants. There are even services that allow you to add notes or draw something on your document.
- Cloud-based or App-based services versus Downloads
There are various video conference systems. Some of them will ask you to download the software to your computer or mobile phones. While some others, you only need to access certain sites. If you only need to use a video conference system internally, then it is okay if you use a service that asks you to download their software. But, if you need to do a video conference with your customers or partners or other third parties, then you might want to look for an app-based or cloud-based services. That way, your partners and customers do not have to download the software.
- Ability to Record and Archive
Since there are many video conference systems, there are various kinds of services. Some of them will allow you to record your conference and keep the file. That is why you need to decide whether or not your company will want to keep the file for your video conference. If it is important to have the file, then you should look for a service that offers you a feature to record and archive the conference.
- Usability Across Various Operating Systems
Last but not least, you need to think about whether or not a video conference solution can work in various operating systems. Some people prefer to use Windows while some others prefer Mac. Some might like Android more while the others like iOS better. That is why you need to make sure to choose a service that can work across the various operating system. You can try one video conference solution provider that is being used by big companies Lifesize Video Conferencing Systems are being used by Netflix, LinkedIn, Twitter and other international companies.