You’ve decided to move your business, but the move is not just within in your city. While this is a big step, relocating your business is not an easy task. Now that you’ve decided where you’re going to relocate your business, it’s time to start thinking about the actual move. This will need proper planning and organization to ensure that everything goes on smoothly and as expected.
The key to any successful office or business move lies in working together with your office staff to coordinate the move. Here are some simple tips on how to plan and organize your business move.
Plan the Move
Moving your business to a new location involves different stages. It’s important to create a clear timeline or schedule that will allow you to work smoothly based on your plans. You need to have discussions with your workers and the moving team on how to make it possible. If you have a small office, you’ll need at least three months to prepare, and around six months for a medium or large office. The key to a successful move is to start preparing as early as possible.
Plan what will need to be moved and gather as much information as you can about the new space. You should already have a good idea of the floor layout of your new business location so that you can identify the key components and the storage space available. According to Executive Auto Shippers (https://executiveautoshippers.com/services/), a company that offers corporate relocation assistance, it’s important to list down all items, including your business vehicles, that need to be moved in advance.
Gather a Team to Coordinate the Move
To make things easier, it’s important to appoint someone from each business department to coordinate their particular area. You can now share the moving plans which each department manager or supervisor, who can ensure that every employee is responsible for packing and organizing their files, desk and personal items. For small offices, you can easily identify a few people who can help you coordinate your move.
Keep in mind that the team you’re going to select should also assist you in identifying any issues with the old space and provide possible solutions for your new office space. This is a good way to get different viewpoints and also achieve some consensus on the move if some employees are not quite excited about the change.
Arrange Regular Meetings
A moving guide notes that, in any moving schedule, it’s important to set regular meetings and make sure that all employees are notified of the meeting details, so they can know what they need to do to pack up their workspace. You should also keep everyone informed to limit any concerns or worries as moving can be stressful for anyone involved, especially if decisions being made are not well-communicated.
Determine Your Budget
Moving your business to a new location is not cheap, especially if you’re a medium or large business with more than ten employees. It’s important to have a specific budget in mind to accommodate your moving needs. This will be important in identifying costs before you get to hire movers or even before you park your first box.
Assign Critical Tasks
Assuming that you’ve already created a moving committee, it’s time to create a list of critical tasks to be completed within the planned moving schedule. In some instances, you may need to hire specialist providers such as IT and network experts. Ask each business department supervisor or manager what needs to be done from their area. Don’t forget to cover common areas such as the lobby, storage areas and the reception area.
Hiring the Right Movers
Perhaps the most important step when it comes to planning and organizing a move is hiring the right movers. There are many moving companies specializing in office or business moves. The most important thing is to do your research and ask the right questions, and ensure that the company is experienced and reliable in delivering the best service at a reasonable cost.
Make sure to call a few business movers and compare their quotes. You should start early to make sure that you get the best deal possible. Remember to notify your customers and clients about your move and specifically when you’re moving, where you’re moving to and how your business will operate as it plans to move.